Office Manager – Victoria, PEI

Reports to:  The office manager for the Victoria site will have dual reporting lines to both the Facility Manager and the G&A function

Job Description:  The ideal candidate will work with the team in PEI to ensure various Accounting, IT, Administrative, and Operational objectives are achieved.  This position will support scientific operations by developing and maintaining efficient front office systems at our new Victoria location.  The office manager will play an important role in defining and shaping the culture at CATC, ensuring employees and visitors feel welcomed, appreciated, and always valued.  The ideal candidate must be flexible and a self-starter with the ability to prioritize and perform a wide variety of tasks with limited guidance.

Job Duties and Responsibilities:

  • Work with office managers from other sites to design, implement, and monitor office policies and procedures
  • Provide administrative assistance to the Facility Manager and Clinical Director
  • Take on the role of GLP Archivist for the Victoria site
  • Implement procedural and policy changes to improve operational efficiency
  • Organize and schedule meetings and appointments for Victoria location
  • Coordinate with IT department (or external IT support) for all IT infrastructure
  • Manage relationships with Victoria specific vendors and service providers, ensuring all accounts are set up properly and relevant documents are collected, organized, coded, and submitted to Accounting in a timely manner
  • Provide general support to visitors and tenants
  • Ensure results are measured against standards, adjust as needed
  • Allocate tasks and assignments to subordinates and monitor their performance as needed
  • Provide orientation and training to new Victoria site employees and tenants
  • Participate actively in the planning and execution of company events
  • Prepare operational reports and schedules to ensure efficiency
  • Coordinate schedules, appointments, and bookings
  • Monitor and maintain office supplies inventory
  • Review office budgets and approve office supply purchases
  • Handle customer inquiries and complaints
  • Support a productive and friendly staff culture/environment
  • Act as liaison between tenants and Sr. Management

Experience/Requirements:

3-5 years in office administration management

Highly organized

Business degree or other administrative training

Acute attention to detail

Excellent verbal and non-verbal communication

Flexible and able to prioritize multiple tasks from various department heads

Deadline driven

Familiarity with Microsoft products

CATC offers a competitive salary and benefits including group health care and retirement savings plans.

Deadline to apply: September 18, 2020

About the Center for Aquaculture Technologies, Canada (CAT-C)

The Centre for Aquaculture Technologies, Canada, is a young and dynamic contract research organization that provides feed and nutrition trial capability and advisory services to the global aquaculture sector.  Through its recent acquisition by Cuna Del Mar, CAT-C is now poised for a period of sustained growth with an ambition to have several facilities around the globe.  This is an exciting opportunity for a capable and experienced individual to provide leadership at the Souris, PEI facility.

Career Application Form

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